Planning your event FAQs

Yes. No matter what size of event, you must have a waste management plan. That is, a plan to rid the site of any waste generated during the event. And it doesn't matter whether or not you are providing any activities which will themselves generate waste, there will always be waste left behind after an event and it is your responsibility, as the event organiser, to remove it from the site. This might be as simple as roping in some volunteers with bin bags and rubber gloves, or it may involve working with a professional organisation such as Veolia or KP Waste (other waste management companies are available). Remember if you are picking litter yourself, you will need to make arrangements for the disposal of any litter collected, you may not simply leave it on the street or by a public litter bin for collection. 

Ideally your waste management plan should be developed in the context of a wider Sustainability Plan. 

Link to Event Management template coming soon

In addition to your Event Notification Form, and depending on the nature and scale of the event, documentation that may be required includes, but is not limited to:

• Event Management Plan
• Risk Assessments 
• Evacuation Plans 
• Plans for Medical provision 
• Security plans
• Counter terrorism plan 
• Site Pans 
• Evidence of appropriate insurances being in place

You can email the events team, though this page contains information about the kinds of events likely to be accepted and those that definitely will not.

Decisions related to event permissions are to be considered final. 

The criteria by which applications are judged are set out here. If you feel your event meets all the acceptability criteria and would be an asset to the District, don't forget that it may simply be that the event space in question has already used up all its eligible days - see the section on Permitted Development here.

If you feel you have been unfairly treated, you can find out how to lodge a complaint with the Council here.

No fires, fireworks or camping are allowed on our land unless part of an authorised Event approved by us. Barbeques are not permitted on our land unless as part of an authorised Event, with our prior agreement and with full risk assessments and mitigations in place.

Probably not, because this would be considered 'normal enjoyment' of the space. Just don't bring too much with you in the way of infrastructure (gazebos, etc) as once you do that it might start to be considered an event. See What counts as an event for details.