Fees, charges and payment terms

*Operational – any day that the event is running as an event and is open to attendees. 

*Non-operational – ingress and egress days (i.e., any day that is required to set up or break down the event.) 

“Premium Space”: Verulamium Park is charged at a premium rate. This is because it is the largest space available and subject to a large number of requests. All other parks and green spaces are currently charged at a lower rate. This is subject to review and may be amended at Officer discretion. 

Community groups and voluntary organisations who invest their time or reinvest money back into supporting the upkeep of the parks and green spaces (e.g. ‘Friends of’ groups), may qualify for a full or partial discount on the event charges. You should contact events@stalbans.gov.uk if you think this may be applicable to you. 

You are required to pay deposits for flyposting, damage and noise before an event can be formally approved.

A Flyposting deposit will be retained if you, as the hirer, disregard the signed declaration and/or your publicity material is found displayed in unauthorised locations around the district. This will be charged at a rate of £25.00 per item of material removed. Such instances may also be reported to the relevant Council department for investigating breaches of the advertisement regulations. See here for a definition of flyposting and to read the advertising rules.

A Reinstatement (Damage/Litter) deposit will be retained if the event area(s) or any associated area(s) have been damaged by your activities and are in need of reinstating or clearing of debris/litter. You will be liable for any extra reinstatement costs above any Event deposits which you have supplied, such costs are to be calculated by our contractors.

Before any event takes place, site meetings will be held if required with us, our contractors and you, as the Event Organiser, to agree the site condition.

A Noise deposit will be retained if you disregard your responsibilities on controlling noise and the Environmental Health Officers receive nuisance complaints during the event, set up and take down periods and the night hours between 10.30pm and 8.00am. There will be a charge of £50.00 per nuisance complaint that is upheld as reasonable, received by the us.

Event Management Hirer Fees and deposits will be payable by the time stated on the Licence Order & Acceptance Form. The booking is not finalised until a deposit is received. Deposits will be returned following a ground inspection after the event (you are welcome to attend this) and Officers are satisfied that no ground damage, flyposting or noise nuisance has occurred. In the event of contravention of the deposits as detailed above, suitable monies will be retained by us to cover the costs. 

If the required fees have not been received in full by the date on the Licence Order & Acceptance Form, we may terminate the contract.

Should you need an additional Licence, this would be by arrangement with the relevant council department, and would be charged separately from the Event Management Hirer Fee, in accordance with the relevant legislations, e.g. Temporary Event Notices (TEN) etc.

Where the event, for which approval has been obtained, is cancelled more than 21 days prior to the scheduled date of that event, then fees and deposits will be repaid in full. Charges for any on site meetings that have taken place or administration that has been undertaken will still apply, at a minimum of £70.

Where the event, for which approval has been obtained, is cancelled less than 21 days prior to the scheduled date of that event, then a refund of up to 50% of the fee may be provided at our discretion.

Where the event proceeds, the deposits will be refunded (with deductions where appropriate) within 60 days of the holding of the event unless there are mitigating circumstances or other charges are unpaid.