The two versions of the electoral register

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Using information from the public, registration officers keep two registers - the electoral register and the open register (previously known as the edited register). The electoral register lists the names and addresses of everybody who is registered to vote in public elections.

The open register is an extract of the electoral register, but is not used for elections. It can be bought by any person, company or organisation.
Every person applying to become registered is asked to choose whether to have their details excluded from the open register.

Any elector can contact us at elections@stalbans.gov.uk at any time to ask us to remove their details from the open register. You will need to specify your name and address and that you want your details excluded from it.

Exclusion from the open register will not affect your voting rights or credit status.

The electoral register

The electoral register is used for electoral purposes, such as making sure only eligible people can vote and other limited purposes specified in law.

The personal data in the register must always be processed in line with data protection legislation.


Who uses the electoral register?

Users of the electoral register include election staff, political parties, candidates and holders of elected office who use the register for electoral purposes. 

  • Your local council and the British Library hold copies that anybody may look at under supervision. A copy is also held by the Electoral Commission, Boundary Commissions (which set constituency boundary for most elections) and the Office for National Statistics. 
  • The council can use the register for duties relating to security, enforcing the law and preventing crime. The police and the security services can also use it for law enforcement. The electoral register is used when calling people for jury service.
  • Government departments may buy the register from local registration officers and use it to help prevent and detect crime. They can also use it to safeguard national security by checking the background of job applicants and employees.
  • Credit reference agencies can buy the register. They help other organisations to check the names and addresses of people applying for credit. They also use it to carry out identity checks when trying to prevent and detect money laundering.

It is a criminal offence for anybody to supply or use the register for anything else.

The open register

The open register is an extract of the electoral register, but is not used for elections. It can be bought by any person, company or organisation. For example, it is used by businesses and charities to confirm name and address details.

The personal data in the register must always be processed in line with data protection legislation.

Your name and address will be included in the open register unless you ask for them to be removed. Telephone numbers and email addresses are not included in the Open Register. Removing your details from the open register would not affect your right to vote.


Who uses the open register?

Users of the open register include:

  • Businesses checking the identity and address of people who apply for their services such as insurance, goods hire and property rental, as well as when they shop online. 
  • Businesses selling age-restricted goods or services, such as alcohol and gambling online, to meet the rules on verifying the age of their customers. 
  • Charities and other voluntary agencies, for example to help maintain contact information for those who have chosen to donate bone marrow and to help people separated by adoption to find each other or to help with fundraising and contacting people who have made donations. 
  • Debt collection agencies when tracing people who have changed their address without telling their creditors. 
  • Direct marketing firms when maintaining their mailing lists. 
  • Landlords and letting agents when checking the identity of potential tenants. 
  • Local councils when identifying and contacting residents. 
  • Online directory firms to help users of the websites find people, such as when reuniting friends and families. 
  • Organisations tracing and identifying beneficiaries of wills, pensions and insurance policies 
  • Private sector firms to verify details of job applicants.
Date of last review: 20 October 2016